Checkpoint via mail

Checkpoint via mail is a processor that allows implementing a simple Checkpoint via email, performing the following main functions:


Keywords

Keywords can be used with the search function above the elements pane.

The keywords for the Checkpoint via mail element are:


Connections

Checkpoint allows any number of outgoing move connections. The name of each connection defines a "Checkpoint action".

Properties

Property

Description

Name

The name of the flow element displayed in the canvas

Subject

The subject line for the message.

To addresses

The list of destination email addresses for the message. Email addresses are separated by a semicolon or by a newline.

Include attached addresses

If set to yes, the email addresses from the job's internal job ticket are added to the To addresses.

Reply address

The email address to which a receiver of the message should send a reply. If the value is empty or Default, the reply address specified in the User Preferences is used.

Message format

The format of the message body, either Plain text or HTML

Body template

The location of the template of the email body.

If set to Built-in, the text can be set in the Body text property. Using the Include attached body text option, you can insert the body text attached to the job as part of its email info, after the body text. If you set Display metadata to "Yes", you can specify the Metadata fields using the Define metadata fields dialog box.

If set to Fixed file, a Template file can be set, referring to a plain text or HTML file containing the template for the message body.

If set to Associated with job, the Template dataset which is the name of the metadata dataset associated with the job containing a plain text or HTML template can be set.

Attach files

If set to yes, the incoming job is attached to the email message sent out

Enable report viewing

If set to yes, the metadata dataset indicated with the subordinate property is attached to the email message sent out

Report dataset name

The name of the dataset to be attached to the email message

Report name suffix

The name of the attached report is formed by adding this suffix to the name of the job, before the file name extension

Report name extension

The file name extension for the report. Select "Data Model" to automatically use xml, jdf or xmp depending on the data model of the exported data set. For the Opaque data model, the original backing file's extension is used.

Allow multiple outputs

If set to yes, the user can send copies of a job along more than one outgoing connection; otherwise the job is sent along exactly one of the outgoing connections

Server type

The type of server from which to retrieve email. Choices are "POP3" and "IMAP"

Server address

The URL or IP address of the server from which to retrieve email

Port Specify the port to be used for communication with the server

Accounts

A list of accounts (names and corresponding passwords) from which to retrieve email

Use secure password verification

Defines whether to log in to the email server using secure password verification

Server requires secure connection (SSL)

Defines whether the email server requires a secure connection using the SSL protocol

Check every (minutes) The frequency of checking the email accounts for new messages
Fail jobs after timeout

If set to yes, jobs are failed after residing in the Checkpoint for a certain period of time (specified in the subordinate properties)

Failed jobs are moved to the outgoing connection specified in the subordinate properties or to the problem jobs folder

Unit Selects the unit for the subsequent property: Minutes, Hours, Days
Timeout delay The timeout delay in the units indicated by the previous property (0 means ‘no timeout')
Fail connection

The name of the connection to which failed jobs must be moved

If this property value is empty or if the specified name does not match any of the outgoing connection names, failed jobs are moved to the problem jobs folder

Reply syntax

The user's reply message must specify the job ID and the selected Checkpoint action(s) in a simple format. Specifically, Switch searches for the following character sequences:


In both cases, the text is case insensitive. All other text in the message is ignored.

Examples

Mail sent to user

Job identifier: 0044P

Message text:

Body text........

...........end.

Possible Checkpoint actions (please choose any):

Accept

Reject

Email was triggered by this file :

Test.txt Attachments:

Job file: Test.txt

--- Important information ---

Reply message should contain the following lines:

Job identifier: 0044P

Action: action from the list above or comma separated actions list

Reply from user

Job identifier: 0044P

Action: Accept

...